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Required Documentation

IATF 16949:2016 has greatly expanded upon required documentation compared to TS 16949:2009. In this new standard, IATF 16949 has replaces the terms “documented procedure” and “record” with “documented information” throughout the entire text to be compliant with other standards, based off of ISO 9001:2015. Throughout the standard, it discusses what requirements must be documented and gives examples. IATF 16949 is based off of ISO 9001:2015, with additional requirements to meet the automotive industry.

IATF 16949

Requirements for Automotive Production, Service, and/or Accessory Parts

Mandatory documents and records required by IATF 16949:2016

  • 4.3- Determining the scope of the QMS
  • 4.4.1.2- Product Safety
  • 5.2- Policy
  • 5.3.1 Organizations roles, authorities and responsibilities
  • 6.1.2.1 Analyzing Risk
  • 6.1.2.2 Preventive action
  • 6.1.2.3 Contingency plans
  • 6.2 Quality objectives and plans to achieve them
  • 7.1.5.1.1 Measurement system analysis
  • 7.1.5.2.1 Maintenance and calibration of records
  • 7.2.1 Document competence of workers
  • 7.2.2 Document competence of on the ground training
  • 7.2.3 Document Competence of internal auditors
  • 7.2.4 Document Competence of second party auditor
  • 7.3.1 Document awareness of employees
  • 7.3.2 Document employee empowerment and motivation
  • 7.5.1.1 Document quality management system
  • 7.5.3.2.1 Must control and document record retention
  • 7.5.3.2.2 Document engineering specifications
  • 8.2 Document products and services in regard to customer communication
  • 8.2.3.2 Document product and service changes
  • 8.3.1.1 Document the procedure for design and development or products
  • 8.3.2 Document output reviews on design and development
  • 8.3.2.3 Document information on software development
  • 8.3.3.1 Document product design input
  • 8.3.3.2 Document manufacturing process design input
  • 8.3.3.3 Document process to identify special characteristics
  • 8.3.4 Document design and development
  • 8.3.4.4. Documented the product approval process
  • 8.3.5 Document design and development outputs
  • 8.3.5.2 Document the manufacturing process for design output
  • 8.3.6 Document changes for design
  • 8.3.6.1- Supplemental documentation for design and development changes
  • 8.4.1.2 Document supplier selection process
  • 8.4.2.2 Document requirements for externally provided processes, products and services that are considered statutory and regulatory
  • 8.4.2.4 document process and criteria for supplier evaluation
  • 8.4.2.4.1 Document records of second-party audit reports
  • 8.5.1. Characteristics of product to be produced and service to be provided
  • 8.5.1.5 Document the total productive maintenance system
  • 8.5.2.1 Document identification and traceability
  • 8.5.3 Keep documentation of all property belonging to external providers or customers
  • 8.5.6 Document the process of control of changes
  • 8.5.6.1 Document control of changes- supplemental
  • 8.5.6.1.1 Document temporary change of process control
  • 8.6 Document releases of products and services
  • 8.7.1.1 Document expiration date or quantity authorized under concession
  • 8.7.1.4 Document control of reworked product
  • 8.7.1.5 Document the control of repaired products
  • 8.7.1.6 Document customer notification about the nonconformity
  • 8.7.1.7 Document the process for disposition of nonconforming
  • 8.7.2 Document nonconforming outputs
  • 9.1.1 Document monitoring and measurement results
  • 9.2 Document internal audit
  • 9.2.2.1 Document internal audit programs
  • 9.3 Document results of management reviews
  • 9.3.3.1 Document an action plan when customer performance targets are not met
  • 10.1 Document results of corrective actions
  • 10.2.3 Document a process for problem solving
  • 10.2.4 Document a process for error-proofing
  • 10.3.1 Document a process and plan for continual improvements